More qualified leads
People in your area who need what you offer, found and checked for you.
What we do
We're not another tool. We build and run the system.
You already have a CRM, a calendar, an inbox and an ad account. What's missing is a system that connects them and does the work every day. We build it, then we keep running it.
More booked appointments
Every interested person answered in under 60 seconds and booked onto your calendar.
Higher close rates
Walk into every call knowing who they are, what they asked and what they need.
More repeat business
Past customers get timely, personal check-ins, so they come back and refer others.
What the systems actually do
- Follow up with every enquiry until they book or say no
- Score leads so the best ones get attention first
- Write and test ad and message variations
- Prep you for every sales call with a one-page brief
- Send a weekly report: reached, replied, booked
Not one-off prompts. Systems we build, maintain and improve every month.
How it works
Four steps from bottleneck to booked calendar.
1Find the bottleneck
We look at your real numbers across Reach, Acquire, Convert and Expand. The weakest stage is where we start.
2Break it into actions
"Get more customers" isn't a plan. We split the bottleneck into specific jobs, then decide which ones AI should do.
3Build it into your tools
We build, test and launch the workflows in your CRM, email, calendar and ads. Nothing new for your team to learn.
4Measure and improve
Every week we check replies, bookings, show rates and new customers. We keep what works and fix what doesn't.
Our unique mechanism
Lead Half-Life Tracking™. We answer before interest fades.
People book whoever answers first. We reply to every enquiry in under 60 seconds and follow up until they book.
- New reply“Sounds interesting, tell me more”
- Answered in 41sPersonal reply + booking link
- Follow-up sentDay 2, no answer yet
- BookedThursday 10:00 · on your calendar
Inside the system
What runs for you every single day.
People who need your service
Potential customers in your area who match your best customers. Refreshed every week.
Leads scored for you
Every enquiry is checked for need, location and timing, so the best ones get attention first.
Follow-up that never forgets
Every person gets a personal follow-up sequence. The moment they reply, we move them to booking.
Consultations on your calendar
Booked appointments land on your calendar with their details, so you just show up and win the job.
Why it works
Faster follow-up. Less manual work. More customers.
Most growth problems aren't about effort. They're about speed and consistency. AI systems don't forget, don't get busy and don't take weekends off.
The slow reply
- Before
- Enquiries answered the same day, usually hours later. Most had already booked someone else.
- With the system
- A 60-second reply plus automatic follow-ups, so far fewer enquiries go cold.
The forgotten follow-up
- Before
- Quotes went out and nobody followed up.
- With the system
- A three-touch sequence that stops the moment someone replies, turning "maybe later" into booked consultations.
The quiet calendar
- Before
- Referrals were the only source of customers. Some months full, others empty.
- With the system
- A steady system that finds and reaches people in the area, keeping the calendar full between referrals.
The guarantee
20 booked appointments in your first 60 days. Or you don't pay.
We carry the risk, not you. If we don't book you 20 qualified appointments with real potential customers in your first 60 days, you don't pay, and we keep working until you have them.
What counts as qualified
A real potential customer in your service area who needs what you offer, and who actually shows up to the consultation or appointment.
- Pay only for appointments that show up
- No long-term contract
- You keep every lead and reply
How pricing works: a one-time setup, a monthly fee, and a fee only for appointments that actually show up. We'll walk you through the exact numbers on the call.
Is this a fit?
We only take businesses we know we can help.
A good fit if you
- Run a service-based business people already pay for
- Get $1,000 or more from a new customer
- Can take on more customers this quarter
- Will share your real numbers
- Will show up to the appointments we book
Not a fit if you
- Won't share your numbers
- Don't want to change how leads are handled
- Expect results overnight
- Only want to buy lists of leads
We take a limited number of businesses in each area, so we never work for your competitors.
Your numbers
What are 20 more appointments worth to you?
Drag the sliders. Based on your own job size and close rate.
20 appointments could become+4new customers a month
Estimate from your inputs. Your results depend on your offer, pricing and sales process.+$20,000 in new revenue a month
Find your biggest growth bottleneck in 30 minutes.
Book a free strategy call. We'll look at your numbers, show you where you're losing customers and what we'd build first. If it's not a fit, we'll tell you straight.
Questions
Before you start.
What does Appointive actually do?
We find the bottleneck that's costing you the most customers, then build and run the AI systems that fix it, inside the tools you already use.
Is this software I have to learn?
No. We build and run everything. You get booked appointments and a weekly report.
How does pricing work?
A one-time setup, a monthly fee, and a fee for each qualified appointment that actually shows up. No contract. We go through the exact numbers on the strategy call.
What counts as a qualified appointment?
A real potential customer in your service area who needs what you offer, and who actually attends. No-shows don't count, and you don't pay for them.
What if you don't hit 20 in 60 days?
You don't pay, and we keep working until you have 20.
What is Lead Half-Life Tracking™?
Our unique mechanism. Every reply is timestamped the moment it arrives and answered in under 60 seconds with a personal message and a booking link, then followed up until the prospect books or says no.
How soon will I see results?
Setup takes about two weeks. Appointments start after that, and the guarantee covers your first 60 days.
Do I own everything if I leave?
Yes. Every lead, reply and booked appointment is yours.
Does it work with my CRM and calendar?
Yes. We build inside the tools you already use.